I've not put this in flowery in-character language. If we want to do that, we can, but let's make sure we're agreed on the provisions first.
The covenant of Nova Castra [or whatever] has been dedicated by Novgorod Tribunal [probably] to provide hospitality, including a temporary Sanctum and laboratory, to any member of the Order of Hermes, for as long as he or she wishes to make residence at the covenant. In exchange for this duty, which shall exist in perpetuity, the Tribunal grants Nova Castra books for a library, equipment for the establishment of [xx] laboratories, and the services of sufficient specialists, grogs, and covenfolk to establish the new covenant site.
Members and Council
The initial members of Nova Casta are Aelos of Bjornaer, Viola of Merinita, Gregorius of Tremere, and [xxxx] of Verditius. Any magus who maintains his Sanctum at the covenant for an unbroken period of three years may become a member, on the approval of a majority of the Covenant Council.
Each member may vote in the Covenant Council, with all decisions to be made by a majority of those present. Decisions of the Council may establish permanent Ordinances for the covenant. Meetings will be held at regular intervals, at least once a year; they can be called at irregular intervals, but in such a case, every effort must be made to notify all members in advance. A change to this charter requires a vote of two-thirds of members present, at a regularly scheduled meeting.
All members of the covenant, as well as their unGifted servants, are entitled to participate in the covenant's Aegis of the Hearth ritual.
All members of the covenant are charged with maintaining it so that it can fulfill its duties to the Order, and the Council has to power to allocate specific duties to the members as necessary, though this allocation should to the extent possible place an equal burden on all members.
A visiting magus is entitled, for himself and up to three of his servants, to accommodations, a laboratory, and sufficient mundane provisions, with provisions to be made even while the magus or his servants while on expedition when using the covenant as a base.
A visiting magus is entitled to a token from the Aegis of the Hearth ritual. However, no visitor, magus or servant, is allowed to participate in the ritual itself.
A visitor may be expelled, on a majority vote of the Covenant Council, for violation of this charter, whether or not such violation constitutes a Hermetic Crime.
All inhabitants of the covenants are expected to respect the lives, property, and enterprises of one another. Engaging in violent combat within the Aegis or its vicinity, whether magical or mundane, except in cases of self-defense, or in an attempt to enforce this Charter and the ordinances of the Council, is forbidden. Certamen, of course, will not be regarded as violent combat. [This is possibly unnecessary under the Peripheral Code, but basically designed to make sure the visitors don't pick on or push around the covenfolk.]
The members of the covenant are entitled to take half the vis collected from recurring sources by the covenant, as salary. The other half will be used or stored for later use as dictated by the Council. Visitors are entitled to no vis from the covenant's recurring sources or stores, unless the Council decides otherwise.
Members and visitors alike are entitled to keep for personal use any vis they obtain, including vis from previously unknown recurring sources. However, the future production of vis from any recurring source discovered by a Magus who maintains a temporary sanctum at the covenant belongs to the covenant. An attempt to conceal a recurring source of vis will result in the expulsion of the magus in question from the covenant, and the forfeit of its services.
Is there anything I missed? I figure allocation of mundane resources can be handled by the Council, without requiring a charter provision.