After running many, many saga as DM, there are roughly three situations a covenant can be regarding income/wealth:
1) Struggling
It can be a newly started covenant or a decrepit one trying to comeback.
It is survival mode. Assume that they have nothing, so each time they want to acquire something, it requires an adventure.
No need for accounting since there is basically no steady income and every meaningful expense is handled through a story/short scenario.
After a while and a great deal of adventures, the PCs will âupgradeâ their covenant and find some steady source of income, which bring us toâŚ
The way I was handling this situation, after each adventure I would estimate that they had enough resource to survive X seasons. PCs decided when/how they would go for some money making adventure or what task would they undertake to upgrade a lab or the infrastructure of a covenant.
2) Money is tight
The covenant has a steady source of income, but not enough to have a comfortable life. To maintain the covenant income steady, a certain number of season per year need a magus to organize/run the covenant or go on some minor adventure to insure the steady income.
Big expenses can be solved through either an adventure like in âtightâ situation, or abstracted through âyou need to spend X magus seasonâ to save enough for this or that (so if it is worth 4 seasons, 2 magi can pitch 2 seasons each or 4 magi pitching one season, etc).
In my current Saga, that the status my playerâs covenant stands: there is a need that every season a magus has to manage the covenant business side. Their source of income is a kind Mercere network distribution of goods for both mundane and hermetic business.
3) Well-off
The covenant is well established. Magi donât need to worry about their income. Reasonable expenses are covered easily. For very costly project like upgrading to high level laboratory, a magi might have to work a few seasons to build up the resources (handled through a few skill check to shorten that time).
The only time when wealth really matter is when they are away from their covenant and they need to pay a relatively large amount of money. There is no accounting, but depending on characters background and skills, I will require a test of some sort to check that they can afford the expense right now. It is not about if they have the resource, but more that they have it at their disposal at the right time.
To summarise...
There are only two real currencies for a magus: time and virtus. And with little effort, you can convert time into virtus.
After that, every income source is handled mostly by description, without numeric value. I use those sources of income as potential story seeds, but I do not need to know to the penny whatâs the return over invested capital, the asset turnover and their marginal contribution.
What you need to do is make it clear to the players that if we hand wave the penny counting, with more abstract value, there is no turning back, ei, if they loot a big treasure, donât ask how many gold coin there is. There will be enough to erect a new tower for two labs and sanctum. Or there will be enough for the next 12 seasons.
You cannot have a coin-based system and abstract-base value at the same time. You need to pick one. If you try to have both, then you need to have a conversion factor between coins and abstract value, and the abstract value then disappear, you are left with an accounting sheet.
Converting coin into abstract value
The challenge of an abstract system is how to you estimate the value of having a well-maintained library ? Or to have a company of 50 well-equipped, well-trained warriors ? That would be the challenge of writing a covenant book with only abstract concept.
Because I have a long experience, I guestimate how much I wanted my players to struggle to get that (translate into challenging adventure and seasons spent outside lab) and what advantage it would give them in the future. It usually translates in modifiers to skill tests.
Recently, they manage to get hold of a full library of many mundane, yet valuable texts. I did not go into describing which books were in. I just listed a set of bonus to skill test they will have would they use certain ability with the library at hand. And their book collection has a name âThe Afanasiev collectionâ (it is a modern setting), so they can advertise it and possibly share it or rent access to it.
I found using FATE concepts of Aspect very useful to handle all that without going into the minutiae of book keeping. I believe this could be a good alternative for those not enjoying excel sheet and accounting book.
Finally, the only thing which I did not abstract was virtus book keeping, because it is a cornerstone of lab activity, it cannot be abstracted without impacting the whole magic system. However, I did simplify it by reducing to 5 types of virtus only (Vitae (Animal, Herbam, Corpus), Lapis (Terram, Aquam), Invisible (Mentem, Imaginem), Potentia (Ignem, Auram), Vim) - but that is for another discussion. This is small book keeping at the end, and every magi needs to keep track of his vis store anyway.